March 11, 2016 Manager's Memo

DATE: March 11, 2016

TO: District Policy Committee Members

FROM: Holly Christmann, Director

Click here for a PDF of all attachments.

I. Introduction/Opening Comments

NOTICE: This memo is for the meeting that will be held on Thursday, March 17, 2016. The meeting will begin at 1:30 p.m. at Hamilton County Environmental Services located at 250 William Howard Taft, 1st Floor, Cincinnati, Ohio 45219.

Policy Committee Information (Agendas, Manager's Memos, Minutes, etc.) is available on the District's website at www.hamiltoncountyrecycles.org.

II. Clerk's Report/Additions to the Agenda

A. Approval of Minutes – Minutes from the January 21, 2016 Policy Committee meeting are included as Attachment A.

B. Additions to the Agenda – Please contact Susan Schumacher at 513-946-7734 if you have items to add to the agenda.

III. District Revenue Updates/Analysis

Updates will be provided on current revenue receipts and comparisons with prior years, as included in Attachment B.

IV. Policy Items

A. Solid Waste Management Plan - Revenue

A requirement of the solid waste management plan is to include a budget outlining expenses and revenue. For revenue, that includes identifying the source of funding the solid waste district will use to implement its solid waste management plan.

The District initiated this process with the preparation of a financial analysis that was presented to the Policy Committee at its May 21, 2015 meeting. At the September meeting, the Policy Committee approved the development of a financial subcommittee whose goal was to examine the District’s current financial position and assess the financial requirements and revenue sources needed during the solid waste management planning period. 

At the January meeting, staff provided a detailed update on District revenue and reviewed the Financial Subcommittee’s recommendation of a $.30/ton designation fee and $1/$2/$1 tiered disposal fee. At that time, the Policy Committee directed staff to gather additional input from stakeholders. 

After hearing from multiple stakeholders and based on revised revenue projections of $2.5 million, staff does not recommend a fee increase, but instead recommends retaining the $1/$2/$1 tiered disposal fee. 

Since it is difficult to definitively project annual District revenue from disposal fees, the District will include the following contingency in the Plan Update if annual revenue falls below $2.5 million/year: 

  • If District revenue is $2.4 million, the amount allocated to the Residential Recycling Incentive Program will be reduced by $100,000.
  • If District revenue is $2.3 million, the amount allocated to the Residential Recycling Incentive Program will be reduced by $100,000 and the amount allocated to illegal dump enforcement (via Sheriff Deputy) will be reduced to $0.
  • If District revenue is reduced to $2.2 million, the District will develop a designation fee in the amount necessary to raise revenue to $2.5 million. In the solid waste management plan, the District will reserve the right to designate facilities; however, at this time, the District chooses not to designate facilities. (The District historically has reserved the right to designate in its solid waste management plans.)
     

Alternatively, if annual revenue is greater than $2.5 million/year, the following contingency will apply: 

  • If District revenue is $2.6 million, the amount allocated to the Residential Recycling Incentive Program will be increased by $100,000.
  • If District revenue is $2.7 million, the amount allocated to the Residential Recycling Incentive Program will be increased by $100,000 and $100,000 will be allocated for a household hazardous waste collection program.
     

Staff Recommendation: Staff recommends retaining the $1/$2/$1 tiered disposal fee and including the funding contingency outlined above in the Plan Update.

B. Solid Waste Management Plan - Program Recommendations

Throughout 2015, the Policy Committee reviewed several analyses designed to determine the programs that will be offered in the Plan Update (beginning in 2018). Those analyses included:

  • Residential Recycling Infrastructure
  • Business Programs
  • Waste Composition
  • Economic Incentives
  • Problem Waste Streams
  • Diversion Analysis
  • Special Programs
  • Financial
  • Regional Impacts

In addition, the Policy Committee concurred with staff’s recommendation to focus on two priority waste streams – organics and paper. Based on the analyses, feedback from communities, and Policy Committee input, staff is recommending the following large changes be included in the Plan Update:

  • Addition of robust awareness campaigns
  • Expanded assistance to underperforming communities
  • Expanded assistance to help businesses set up recycling programs
  • Development of environmental crimes task force focused on illegal dumping
  • Development of programs focused on organics and/or paper
  • Elimination of Priority Grant
  • Elimination of litter collection program
  • Elimination of household hazardous waste collection

As of the writing of this report, the Policy Committee has not voted on whether or not to approve staff’s recommendation of no fee increase. Therefore, a $2.5 million and $2.8 million budget were developed. Both budgets are included in Attachment C.

Staff Recommendation: District Staff recommends the program menu and $2.5 million budget as outlined in Attachment C be included in the draft solid waste management plan.

C.   Solid Waste Management District - Siting Strategy

According to OEPA’s Plan Format 4.0, “solid waste management plans must demonstrate that the solid waste district will have access to enough capacity at landfill facilities to accept the waste the solid waste district will need to dispose of during the planning period. If existing facilities cannot provide that capacity, then the Policy Committee must develop a plan for obtaining additional disposal capacity.

Although unlikely, the Policy Committee can conclude that it is in the solid waste management district’s best interest to construct a new solid waste landfill facility to secure disposal capacity. In that situation, Ohio law requires the Policy Committee to develop a strategy for identifying a suitable location for the facility. This strategy is referred to as a siting strategy.” 

As the District is not concluding to construct a new solid waste landfill facility to secure disposal capacity, staff does not recommend developing a siting strategy. Consistent with previous solid waste management plans, staff recommends reserving the right to authorize the District to develop a rule to implement a formal siting strategy.

Staff Recommendation: Staff does not recommend including a siting strategy in the draft Solid Waste Management Plan.

V. Informational Items

A. 2015 4th Quarter Results and 2016 Workplan

Attachment D provides the results of the District’s programs for 2015, and the District’s work plan and goals for 2016. 

B. Yard Trimmings Drop Off Sites Opening

The District’s yard trimmings drop-off sites reopen for the season on March 19th. Locations and dates are:

  • Anderson Township (3295 Turpin Lane)
  • Green Township (Kuliga Park)
  • Colerain Township (Rumpke Landfill)

Sites are open on Saturdays and Sundays from 11:30 a.m. – 5:00 p.m. The Anderson Township location is also open during the week from 7:30 a.m. – 5:00 p.m.

VI. Tentative Future Agenda Items

VII. Policy Committee Members' Comments

VIII. Public Comments

IX. Upcoming District Meetings

The next Policy Committee meeting is scheduled for Thursday, May 19, 2016. This meeting will be held at Hamilton County Environmental Services, 250 William Howard Taft Road, 1st Floor, Cincinnati, Ohio 45219 at 1:30 p.m.

X. Adjournment (Target Time: 3:00 p.m.)